Singapore Leave Eligibility and Entitlements

In Singapore, there are many types of leaves. From annual vacation leave, to sick leave, to childcare leave. The types are as follows:

  • Adoption Leave
  • Annual Leave
  • Childcare Leave
  • Maternity Leave
  • Paternity Leave
  • Shared Parental Leave
  • Sick Leave
  • Unpaid Infant Care Leave

You can see the breakdown of these leaves on the Singapore Ministry of Manpower website.

If you are looking for a tool that helps you manage your Singapore employees leave requests, balance and pay. Check out PayrollHero.sg or contact us at sales@payrollhero.com.

 

 

Video: PayrollHero Leave Management in Action

We have been fielding questions from people wanting to see our new Leave Management app in action. Below is a quick video showcasing how the first version of it works. Let us know what you think and if you have any questions, feel free to reach out – sales@payrollhero.com

PayrollHero’s Leave Management is available for purchase on;

  • All Singapore PayrollHero accounts
  • All Philippine PayrollHero accounts
  • All International TAS accounts

Announcing Leave Management by PayrollHero

We’re excited to unveil the new Leave Management app for PayrollHero. We have been working on this added functionality for the last few months and are excited to launch it to the world.

Want to learn more about pricing, full feature set and how you can add it to your account? Contact us at sales@payrollhero.com for more details.

Apply for Leave

Within the Leave Management platform, employees can apply for days off by selecting the dates they want, the type of leave that it is (sick, vacation, etc) and the reason for the leave.

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Leave Balances

Managers can log in and see their subordinates leave types and how many leaves they have left. This is also where a manager can edit the number of leaves per employee.

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My Leave History

Employees can view their leave history quickly and easily by clicking on My Leave History. Within this page, employees can view their past leaves, if they were approved or declined and the type of leave.

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Reject Leave Requests

Managers can reject employee leave requests through the upcoming leave page. Within this page it shows leave requests with the pertinent details. Managers can reject the leave request and include a note as to why.

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Reach out to us at sales@payrollhero.com to learn more!

Or check out our websites here to know more about PayrollHero: Philippines, Singapore or Global.

Video Tour of Philippine Payroll on PayrollHero

Below is a video explainer for how PayrollHero can work within your Philippine business. From setting up schedules, to clocking in and out, resolving attendance and generating payroll.

1. Creating employee schedules on PayrollHero
It is quick and easy to setup schedules for your employees. Depending on your business will depend which scheduling tool you use. Our onboarding team will help setup the processes so that your managers can quickly and easily manage their teams schedules.

Clocking in/out via PayrollHero
Clocking in and out on PayrollHero is a breeze. We have TeamClock for iOS and Android as well as the MyClock Web and TeamClock Chrome. We can setup your account to based on your needs.

Clock in/out details are run through thresholds
We automate your time and attendance policy using our thresholds functionality. All clock in and outs are run through the thresholds to make enforcement of your policies easier. We have thresholds for In early, in late, out early, out late, undertime, unscheduled work, duplicate clock in and duplicate clock out.


Resolving employee attendance infractions
Our resolve attendance functionality enables your managers to quickly and easily resolve infractions that fall outside of the thresholds. Most common is missing clock in and overtime. Each click is recorded as to who resolved what infraction and why.

Enroll employee in Government deductions

Add allowances on PayrollHero

Generate payroll
Generating payroll is simple and rules based. Once the time and attendance has been resolved running the payroll is quick. Below is an example of a Philippine payroll being run.

Other questions that you might have?

  1. How PayrollHero Computes the Pag-Ibig Deduction?
  2. How PayrollHero Computes the SSS Deduction?
  3. How PayrollHero Computes an Employees Total Hours for One Day?
  4. How PayrollHero Computes the Philippine BIR Tax Deduction?
  5. How PayrollHero Computes the PhilHealth Deduction?
  6. How to Compute the 13th Month Pay?
  7. How to Compute for Night Differential?
  8. What Is Annualized Witholding Tax (Alphalist)?

Have more questions? Feel free to consult our knowledge-base or reach out and our team would be pleased to speak further about your companies specific needs. 

Year End Update – Philippines: Alphalist, BIR DAT Files and 2316 Forms

This is one of PayrollHero’s biggest releases this year. You can view the original post here:

In a nutshell:

  • Updated 2015 Alphalist
  • Alphalist DAT Files
  • Updated Multi-Inserts for Previous Employer and Additional Dependents
  • BIR 2316 Forms (New)

What’s new this release?

  • For 2015, the BIR Exemption amount has been increased to Php 82,000.00 of the total amount of exclusion from gross income for 13th month pay and other benefits. This change was effective from Jan 1, 2015.
  • You can now download DAT Files. These files are the upload-version of BIR’s Alphalist.

  • You can now add previous employer details so you can generate accurate 7.1 and 7.5 Alphalists. This can be added through the Previous Employer Multi-insert form.

  • You can now add additional dependent information to be used in your 2316 forms. Additional dependent information can be added through the BIR Update Multi-insert Tool.

  • 2316 forms can now be downloaded individually through the employee profile.

Where can I download these forms?

You can download the Alphalist and the DAT files by going to “Payrolls > Reports > Forms (click view)”. You can allow the employee access or download their 2316 form by going to their “Employee Profile > Documents > BIR 2316”.

What do I need to do?

Accounts that have complete payrolls for 2015 shouldn’t have any issues downloading the Alphalist.

To setup your account for Alphalist and the 2316, please contact our Client Success Team, they would be happy to help!

If you have any questions please let us know by clicking here.

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PayrollHero Security

securityWe value our customer’s security and work hard to ensure that our platform and procedures are focused on security of our clients data. A PayrollHero account contains all employee information and confidential material. For that reason, we take security, encryption, and system permissions very seriously.

Below we have listed a complete guide of our security processes for your reference.

User Security

  • Mutual Non-Disclosure Agreement

At the onset of our business relationship, we sign a mutual non-disclosure agreement as part of our commitment to your company confidentiality.

  • Password Strength Policy

We have a Password Strength Policy which ensures that a PayrollHero user will be able to log in with high security measures.

We require all passwords to use the following:

– One lowercase letter
– One uppercase letter
– One number
– 8 characters in total for password length

  • Two Factor Authentication Log In

As an added layer of security for users, we have implemented a Two Factor Authentication (2FA) log-in, which makes logging in more safe and secure.

With 2FA, users are blocked from sharing passwords – giving the user complete ownership and responsibility for his or her personal account.

Every time a user logs in, they get a time-based, one-time password to authenticate the log in process. This password changes every time you log in, and only you, the user, will be able to know this generated password.

To enable 2FA, you would need a device, usually a smartphone, and an app to generate these one-time use passwords. Here are some of our recommended apps:

Click here for a complete guide on how to set up Two Factor Authentication for your PayrollHero account.

Platform Security

  • Encryption at Rest

All data within PayrollHero is encrypted in transit and at rest, meaning that it is not only encrypted when moving from application to application but it is also encrypted when idle.

  • HTTPS

All communication in and out of the PayrollHero platform is done through HTTPS. “Hypertext Transfer Protocol Secure (HTTPS) is a communications protocol for secure communication over a computer network, with especially wide deployment on the Internet”.

** For both security and non-security incidents, we have employ an urgent and critical process that brings a certain priority level to the team. There is an incident commander appointed during any of these incidents and is responsible for involving the necessary resources. 

Architecture

The PayrollHero System is designed to only expose access to customer facing services. All other access requires an encrypted administrator connection.

  • Only vetted senior staff members have access to production data.
  • All access requires encrypted access to the system.
  • All access to the system requires either an encrypted VPN connection or two factor authentication to access anything.
  • All access to production data is logged.
  • All systems are isolated from each other, regularly replaced, and security patches are applied as soon as they are available.

Customer data is stored on a multi-tenant environment, as such it does exist within the same databases. Extreme care is taken to never allow customer data to get mixed up.

The PayrollHero system is designed to deal with server failures. We perform offsite backups, and frequent onsite backups. We also have an offline mode for the clock in/out feature.

If you want to learn how to use TeamClock while offline, click here for a quick tutorial.

Servers

In an effort to ensure that all your data is kept secure, we only use one of the best names in server and cloud computing – Amazon.

Technically speaking, we secure our data with the following services.

PayrollHero utilizes AWS Services that are ISO 27001 and PCI DSS L1 Certified:

  • Amazon Web Services Elastic Compute Cloud (EC2)
  • Amazon Web Services Simple Storage Service (S3)
  • Amazon Web Services Relational Database Service (RDS)
  • Amazon Web Services Elastic Load Balancing (ELB)
  • Amazon Web Services Identity and Access Management (IAM)
  • Amazon Web Services Elastic Block Storage (EBS)

PayrollHero will use commercially reasonable efforts to make the PayrollHero platform available with a monthly uptime percentage of at least 99%, in each case during any monthly billing cycle (the “Service Commitment”). In the event PayrollHero does not meet the Service Commitment, You will be eligible to receive a Service Credit as described below.

Service Level Agreement

Service Credits are calculated as a percentage of the total charges paid by you (excluding one-time payments such as upfront payments) for the monthly billing cycle in which the platform was unavailable.

  • If the monthly uptime percentage drops below: 99%
  • Service Credit Percentage: 20%
  • Service Credits are applied to Your next months invoice.
  • To receive a Service Credit, You must submit a claim by opening a support case (support@payrollhero.com).

To be eligible, the credit request must be received by us by the end of the second billing cycle after which the incident occurred and must include:

  • the words “SLA Credit Request” in the subject line;
  • the dates and times of each unavailability incident in respect of which You are claiming;
  • the affected PayrollHero account;
  • and your request logs that document the errors and corroborate Your claimed outage (any confidential or sensitive information in these logs should be removed or replaced with asterisks).

Our most up to date Terms of Service.

If you have any other questions about our confidentiality, data security, or encryption, please feel free to contact us at support@payrollhero.com.

Happy Bonifacio Day |Philippine Holiday

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Andrés Bonifacio y de Castro (November 30, 1863 – May 10, 1897) was a Filipino nationalist and revolutionary leader. He is often called “the Father of the Philippine Revolution”. He was a founder and later Supremo (“supreme leader”) of the Kataas-taasan, Kagalang-galangang Katipunan ng mga Anak ng Bayan or simply and more popularly called Katipunan, a movement which sought the independence of the Philippines from Spanish colonial rule and started the Philippine Revolution.[1][2] He is considered a de factonational hero of the Philippines,[3] and is also considered by some Filipino historians to be the first President of the Philippines (through the revolutionary government he established), but officially he is not recognized as such.[4][5]  *wikipedia

3 Reasons Why Employees Get Bored

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Happy, engaged, and hard-working employees are important for any business to succeed. That’s why business owners do their best to implement awesome employee benefits to make everybody happy.

But sometimes, despite the company’s efforts, employees are still disengaged and lackadaisical. Yes… employees do get bored.

In this post, we’ll drill down 3 reasons why employees get bored. So if you’re a business owner or CEO, you better take notes!

Repetitive Tasks

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Sure, employees signed the contract completely aware of their job description and role… But doing the same thing over and over again will take a toll on ANYONE.

If an employee keeps doing tasks every single day, it’s expected that boredom will soon strike.

How to counter this? MIX IT UP.

As an employee:

If you’re an employee who’s starting to get bored, you should be upfront with your manager. Let him/her know that you feel like you can do more than what you’re currently doing.

Ask to be involved in other tasks. Have the initiative! Your manager won’t know you want to do more if you don’t say a thing.

As a manager:

Don’t be afraid to mix it up. Give your employees new tasks to do. You hired that person because you believe in him as an individual, so it wouldn’t hurt to try and entrust him with a new task.

By letting your employee do something new, you’ll likely give a jolt of excitement and a strong sense of responsibility to your employee – which is a good thing to boost productivity.

Lack of Compliments / Words of Encouragement

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This may sound strange, but it’s a real issue. A recent study show that 65% of employees feel unappreciated at work.

When employees feel that they’re not appreciated in the office, they eventually get bored.

Employees VALUE their manager’s compliments and words of encouragement. An immediate boost in morale happens when an employee hears simple compliments like “Good job!” or “Nice work!”

As a manager, you can even take it up a notch and give your employee a reward or a token of your appreciation for a job well done.

These little things will go a long way.

Work-Life Imbalance

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Working hard should always be top priority, but play time shouldn’t be neglected as well.

Employees who work too hard end up drained eventually. It’s not sustainable to render overtime every single night.

If you’re an employee who stays at work for 2-3 hours more than your required shift 90% of the time, you’ll eventually run out of gas and get bored at work.

The answer? Find a better work-life balance.

As an employee:

Your job provides for your family’s needs, but it is not your entire life. Don’t spend all of your time at the office. Leave some time for yourself and for your family.

Come home and have dinner with your family. Hang out with your friends on Friday nights. You have a life outside of work, so make the most out of it.

You can work hard without having to kill yourself with stress. Not only is it not good for your company, it’s also dangerous to your health.

As a manager:

Don’t put too much pressure on your employees. Giving unrealistic deadlines will leave your employee with no choice but to work overtime every day. That’s something that is proven to be unproductive in the long run.

If you notice that your employee is working too much or rendering too many OTs, talk to him and encourage him to take a vacation leave. Advise him that he doesn’t need to spend every working day on overtime. Not only will your employee become more productive, it will also be good for his health — which is something you should also prioritize.

Conclusion

Employees get bored because they don’t feel empowered. As a manager, it’s also your responsibility to make sure that your employees feel happy and valued at work.

As an employee… If you feel bored all the time, then you have to re-evaluate yourself. Discuss it with your manager and work on fixing the issue together.

Tweet us what you think!