Updated: Leave Management

We’re all about automation here at PayrollHero, so we’ve added some new features that will help you automate your leave policies. These will be available immediately for all existing and new Leave Management customers.

Require Advance Notice for Leave Requests

Companies need to plan their workforce and resources carefully. This can some times be a careful balancing act, especially if your employees are requesting time off.

To combat this some companies have policies that stipulate the amount of notice required for a leave request. This helps to ensure they have the right coverage when they need it most.

To that end, we’ve added a new feature to our leave management that allows you to set the notice required. This can be set on a per leave basis. Maybe your policy isn’t as clear cut as “you must provide 10 days notice.” That’s fine, with our system you can add tiers to your notice period.

Delay the start of leave accruals

It’s not uncommon to reward leaves to employees after they have served a certain period of time at your company. This maybe their probationary period, or perhaps the territory you operate in has laws that stipulate what this should be. Our Leave Management System now allows you to choose when you would like your leave balances to begin accruing for your employees.

Prorate the first month of leaves accrued

You may award employees a certain amount of leaves for each month of service they have provided to your company. In fact this is an extremely common practice globally. However, employees don’t always start on the first day of the month.

Now our leave accrual system will automatically calculate the correct amount of leaves to award in the first month. This is based on the standard leave accrual amount divided by the number of days in the month multiplied by the number of days worked. We round this to the nearest 0.25.

Allow leaves to expire

Another common practice is to expire leaves that were not consumed by the employee.To help with this we’ve added a new feature that allows you to add an expiration date to your leave types. This can also be configured individually on each leave type.

If you have any questions or you’d like to learn more just click the chat button at the bottom right of the page or contact us at support@payrollhero.com

Introducing Leave Accruals

… and a special offer just for you.

We’ve recently released a new feature to our Leave Management Add On.

Now you can automatically increase the leave balance of your employees.

How does it work?

It’s really simple to use. You select your frequency

and enter how many days you want the leave balance to increase by.

And that’s it. Really simple, super powerful automation for your employees leave balances.

Special Offer

To celebrate the launch of the Leave Accrual system. We are offering a 50% discount on our Leave Management Add On.

For a limited time only, you can add leave management to your account for only $2 per employee per month

What can the leave management add on do?

All of these great features are integrated directly to your existing PayrollHero account. Any requests approved will automatically appear inside PayrollHero!

If you have any questions about leave accruals, or are interested in taking advantage of the special offer please contact support@payrollhero.com

New: Half Day Leave Request Functionality

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You asked, we answered. Half Day Leave Requests have been rolled out into the PayrollHero Leave Management add on.

Now you can enable the half day leave request in your settings so that employees can use 50% of a sick day. Perfect for doctors appointments or personal time when employees need it.

Applying for a half day leave is the same as applying for a regular leave except the half day leave option is only available for 1 day leave requests. If the start and end date of the leave request do not match then you will not be able to apply for half day leave. The only difference is that you will need to choose if you want to take the first half of the day or the second half of the day off.

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Want to learn more? Reach out to our client success team anytime for more details.

If you are not a PayrollHero client and want to learn more… you can see our offerings here:

Philippines | Singapore | Canada | USA | International

New: Reminders For Your Employees via Facebook Messenger

Do you have employees who forget to clock in and the start of their shift, or forget to clock out at the end?  Well, we can help, we have a new tool that reminds your employees of their schedule.

If PayrollHero has not received a clock in or out from your employee, they can be reminded 15 minutes prior to their schedule or after the completion of the schedule, automatically, via Facebook Messenger.

Why Facebook Messenger? 

For starters, you most likely already have it on your phone, so no need to download a new app to get PayrollHero reminders.  Plus, in many countries (including the Philippines), Facebook Messenger is free, no data required.

What do the reminders look like? 

Good question, here is an example of a reminder. It pops up prior to the shift to remind employees to clock in.

Employee Reminders

Continue reading

Manage Employee Leave Requests via PayrollHero Leave Management

leave managementWe have been busy expanding the PayrollHero Leave Management add on functionality so that it is a complete tool that lets your employees ask for time off and give your team the power to mange the requests.

What can PayrollHero Leave Management do?

  • Employees Can
    • See their leave balances
    • Request time off as paid or unpaid
    • Review leave history
  • Managers Can
    • Approve/Reject leave requests
    • Leave comments for their decision
    • Add unlimited leave types (vacation, sick, maternity, national service, etc)
    • Manage leave balances
    • Review past leaves
    • Review upcoming leaves
    • Enable/Disable employees ability to apply for leaves beyond their balance
    • Enable/Disable auto-approval of leaves
    • Enable/Disable unpaid or paid leave requests

Here is a quick video showing you around PayrollHero’s Leave Management add on;

If you are not a PayrollHero client and want to learn more… you can see our offerings here:

Philippines | Singapore | Canada | USA | International

Leave Management Custom Leave Type

Custom Leave TypeA few weeks ago, we rolled out our leave management application. After receiving feedback from our clients, we are releasing a new feature to the application – custom leave types.

When an employee is applying for leave, she needs to enter a type of leave – maternity, child care, leave, etc. Previously, we added all the most popular types of leaves that were applicable, as directed by the ministries of manpower (or their equivalent) in Singapore and the Philippines. However, Singapore and the Philippines each have 8 different types of leaves. Moreover, individual companies may record the same leave under a different name.

To make the system more flexible, the app now allows you to set your own custom leave type. Employees may choose from these custom types when they apply for leave. This benefits the manager when there is a change in the rules and leave types are added or removed. It also allows managers to set what leave types are most commonly used by their employees instead of a long list of types that the government has stipulated but no one actually uses.

A manager can add an unlimited number of leave types. Every type must be unique. Leave types can also be renamed at any point of time. Finally, if a leave type is not used anymore, it can be archived and accessed later.

We hope the custom leave type will be helpful and we’d love to hear feedback on it!

10 Hidden Gems in the PayrollHero Product

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The PayrollHero app is a powerful product in which time, attendance, scheduling, leave management and payroll generation are the broad categories of its features. Within these features are some nifty tools that could really improve the efficiency of your business’s HR managers.

1. Thresholds

Imagine your employee clocks into work at 7:50am every morning. He officially starts his work at 8am. But the payroll software you use records him entering 10 minutes early. To prevent it from adding those extra ten minutes into his payroll, your manager logs into her account to correct the infraction every single day. Now imagine her doing that for all the 40 employees that work for her. It simply doesn’t make sense. PayrollHero has the perfect solution to this.
PayrollHero uses thresholds to automatically remove infractions. For example, a threshold 10 minutes before and 5 minutes after official clock in time ensures that clocking in within that 15 minute period automatically gets recorded from the 8:00am point. The manager wastes no time correcting irregularities for all her employees and the business owner can be sure of the fact that no errors were made correcting infractions.

2. Leave Management

Leave management is a new feature in the product! Your employee can now apply for a leave through the app. Leave is automatically accepted and deducted from the total leave available in the year. HR managers can reject a leave request and offer a reason. The leave management system in PayrollHero does away with emails and informal systems of recording leave. All leave requests and rejections are archived in case you need to refer to them at a later date.

3. Mass import – Multi insert

The mass import tool is a neat tool for companies that have hundreds of employee records that need to be imported into the PayrollHero product. We provide a template for you to enter all your employee information which can them be uploaded onto PayrollHero. It saves countless hours manually entering information onto the app.
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4. Resolving attendance

Resolving attendance is one of the most powerful and flexible tools in the product. For example, if an employee comes into work out of their regular schedule, their manager may count the extra hours of work that the employee has put in. The manager can change a whole list of variables from clock in time to approved over-time hours.
Resolving attendance gives huge responsibility to the manager. This is counterbalanced by the fact that all changes are archived with a record of who made the changes and resolved attendance. As a business owner, you can check in to make sure that the records reflect the situation at hand.

5. Hipchat Integration

Hipchat is a team based chatting, media sharing service. It enables teams to communicate better. Especially if all employees do not work in the same work site. PayrollHero has a Hipchat integration. The Hipchat integration lets you see when employees are online and which work site they clocked into. You can even download the Hipchat app onto your iOS device.

6. Keyring

Oftentimes, managers hand over items to employees and hold them responsible for taking care of them. For example, if an employee is usually the first person to the work site, he is given the keys to the place and is responsible for opening the store. PayrollHero allows you to record what items are handed to the employee. Some of the more common items are:

  • Company email accounts
  • Key holder agreements
  • Locker usage access
  • Uniform
  • Company car keys
  • Software license
  • Mobile Phone

The idea of the Keyring function is to hold the manager and the employee accountable for important assets in the company. If the employee leaves, there is a checklist of items available on the employee’s profile that needs to be accounted for.

7. Geo-tracking

PayrollHero allows you to track the location of every clock-in. This means that when an employee clocks in through the app on their phone, you can ensure that the employee has clocked in at their work site. Even if the employee clocks in offline, the app stores the information till the device is connected to t he Internet. The app then uploads the information to the Cloud.

8. Portability of the App

Traditional clocking in devices involve installing infrastructure like a biometrics machine or a punch card system. PayrollHero does away with any infrastructure by having a mobile app. An employee may download the app on their smartphone (iOS / Android) and use it to clock in and out. Most business owners have an iPad at the work site for their employees to record attendance. However, many of our clients prefer not having an iPad and encouraging their employees to se the mobile app instead.

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Singapore Leave Eligibility and Entitlements

In Singapore, there are many types of leaves. From annual vacation leave, to sick leave, to childcare leave. The types are as follows:

  • Adoption Leave
  • Annual Leave
  • Childcare Leave
  • Maternity Leave
  • Paternity Leave
  • Shared Parental Leave
  • Sick Leave
  • Unpaid Infant Care Leave

You can see the breakdown of these leaves on the Singapore Ministry of Manpower website.

If you are looking for a tool that helps you manage your Singapore employees leave requests, balance and pay. Check out PayrollHero.sg or contact us at sales@payrollhero.com.

 

 

Video: PayrollHero Leave Management in Action

We have been fielding questions from people wanting to see our new Leave Management app in action. Below is a quick video showcasing how the first version of it works. Let us know what you think and if you have any questions, feel free to reach out – sales@payrollhero.com

PayrollHero’s Leave Management is available for purchase on;

  • All Singapore PayrollHero accounts
  • All Philippine PayrollHero accounts
  • All International TAS accounts

Announcing Leave Management by PayrollHero

We’re excited to unveil the new Leave Management app for PayrollHero. We have been working on this added functionality for the last few months and are excited to launch it to the world.

Want to learn more about pricing, full feature set and how you can add it to your account? Contact us at sales@payrollhero.com for more details.

Apply for Leave

Within the Leave Management platform, employees can apply for days off by selecting the dates they want, the type of leave that it is (sick, vacation, etc) and the reason for the leave.

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Leave Balances

Managers can log in and see their subordinates leave types and how many leaves they have left. This is also where a manager can edit the number of leaves per employee.

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My Leave History

Employees can view their leave history quickly and easily by clicking on My Leave History. Within this page, employees can view their past leaves, if they were approved or declined and the type of leave.

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Reject Leave Requests

Managers can reject employee leave requests through the upcoming leave page. Within this page it shows leave requests with the pertinent details. Managers can reject the leave request and include a note as to why.

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Reach out to us at sales@payrollhero.com to learn more!

Or check out our websites here to know more about PayrollHero: Philippines, Singapore or Global.