Introducing Leave Accruals

… and a special offer just for you.

We’ve recently released a new feature to our Leave Management Add On.

Now you can automatically increase the leave balance of your employees.

How does it work?

It’s really simple to use. You select your frequency

and enter how many days you want the leave balance to increase by.

And that’s it. Really simple, super powerful automation for your employees leave balances.

Special Offer

To celebrate the launch of the Leave Accrual system. We are offering a 50% discount on our Leave Management Add On.

For a limited time only, you can add leave management to your account for only $2 per employee per month

What can the leave management add on do?

All of these great features are integrated directly to your existing PayrollHero account. Any requests approved will automatically appear inside PayrollHero!

If you have any questions about leave accruals, or are interested in taking advantage of the special offer please contact support@payrollhero.com

New: Half Day Leave Request Functionality

half-day-leave-request

You asked, we answered. Half Day Leave Requests have been rolled out into the PayrollHero Leave Management add on.

Now you can enable the half day leave request in your settings so that employees can use 50% of a sick day. Perfect for doctors appointments or personal time when employees need it.

Applying for a half day leave is the same as applying for a regular leave except the half day leave option is only available for 1 day leave requests. If the start and end date of the leave request do not match then you will not be able to apply for half day leave. The only difference is that you will need to choose if you want to take the first half of the day or the second half of the day off.

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Want to learn more? Reach out to our client success team anytime for more details.

If you are not a PayrollHero client and want to learn more… you can see our offerings here:

Philippines | Singapore | Canada | USA | International

New: Per Shift Overtime

per-shift-overtimeWe have rolled out a new feature that will come in very handy for our BPO (Business Process Outsourcing) clients – per shift overtime.

Our overtime system will automatically calculate the amount of hours OT an employee has rendered based on your company overtime rules. Your employees can just clock in and out via one of your clocking devices and when it comes time to generate payroll overtime, ND etc. are all calculated automatically.

However, many of our BPO clients operate 24 hours a day, 7 days a week. They have multiple agents serving clients that are in multiple timezones. We decided that their unique setup required a unique overtime rule.

Today, we rolled out support for per shift overtime as part of our larger automated overtime calculation tool.

This means for employees that work a shift that runs past midnight and start their next shift that same day can be paid for any overtime occurred based on the shift hours, not the total hours within the calendar day.

For example:

Here is how you can see the difference between per shift overtime and per day overtime, both of which are possible in PayrollHero’s Philippine payroll platform.

per shift overtime for bpo

If you are interested in this feature, reach out to our client success team to learn more.

PayrollHero’s purpose built BPO payroll platform is perfect for your operation. We have quite a few specific tools just for the BPO industry. Here are a few more examples of how PayrollHero can help BPOs;

  • Employees who follow another countries holidays instead of Philippine holidays
  • Employees who have shifts overnight and how night time differential effects it
  • Employees who have shifts overnight and one of the days is a holiday

If you are not a PayrollHero client and want to learn more… you can see our offerings here:

Philippines | Singapore | Canada | USA | International

New: Reminders For Your Employees via Facebook Messenger

Do you have employees who forget to clock in and the start of their shift, or forget to clock out at the end?  Well, we can help, we have a new tool that reminds your employees of their schedule.

If PayrollHero has not received a clock in or out from your employee, they can be reminded 15 minutes prior to their schedule or after the completion of the schedule, automatically, via Facebook Messenger.

Why Facebook Messenger? 

For starters, you most likely already have it on your phone, so no need to download a new app to get PayrollHero reminders.  Plus, in many countries (including the Philippines), Facebook Messenger is free, no data required.

What do the reminders look like? 

Good question, here is an example of a reminder. It pops up prior to the shift to remind employees to clock in.

Employee Reminders

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Manage Employee Leave Requests via PayrollHero Leave Management

leave managementWe have been busy expanding the PayrollHero Leave Management add on functionality so that it is a complete tool that lets your employees ask for time off and give your team the power to mange the requests.

What can PayrollHero Leave Management do?

  • Employees Can
    • See their leave balances
    • Request time off as paid or unpaid
    • Review leave history
  • Managers Can
    • Approve/Reject leave requests
    • Leave comments for their decision
    • Add unlimited leave types (vacation, sick, maternity, national service, etc)
    • Manage leave balances
    • Review past leaves
    • Review upcoming leaves
    • Enable/Disable employees ability to apply for leaves beyond their balance
    • Enable/Disable auto-approval of leaves
    • Enable/Disable unpaid or paid leave requests

Here is a quick video showing you around PayrollHero’s Leave Management add on;

If you are not a PayrollHero client and want to learn more… you can see our offerings here:

Philippines | Singapore | Canada | USA | International

New #MyClock App from PayrollHero

We have released an updated version of the #MyClock app to the iOS and Android app stores. The #MyClock app gives employees the power to clock in and out with or without GPS and Photos.

The attendance export functionality is still the same within your PayrollHero account, but watch for an update coming shortly that upgrades the report and makes it more useful.

Check out the new #MyClock below;

6 New Reports PayrollHero Offers | HR People Analytics

Our loyalty department has been working on some people analytics reports as a way to provide more value to our clients. Our team curates client’s data into a personal, hand crafted experience for the CEO or owner of the company. So far the feedback from our clients have been fantastic. We started with the Employee Happiness Report but have expanded the offering to include five other reports.

Employee Happiness Report – Semantic Analysis of clocking photos to determine the happiness of your workforce and answer questions around how happiness leads to productivity.

Clocking Infraction Report – Analyzes late/early clockings to determine behaviour trends and calculate the cost of infractions.

Resolution Analysis Report – Analyzes automatically resolved clocking infractions vs. manually resolved clocking infractions to determine how to optimize your automated thresholds.

Chronic Non-Clocking Report – Analyzes the hidden costs of employees who do not clock in or out. (resolution time, man hours spent, etc.)

Photo Mismatch Report – Examines clocking selfies to look for signs of buddy punching & other suspicious activity.

GPS vs. Worksite Mismatch Report – Collects all GPS data around clockings to determine who may be clocking in or out of their assigned worksite.7abde1b9-a98c-4858-a8e7-2ef75072fb65

Want to learn more? Reach out to our team to chat anything. Just click on the chat bubble on any of our websites, including this blog. →

 

How Happy Are Your Employees? Want to Know?

How happy are your employees? Do you know? Do you think it matters?

employee happiness reportWhat if you could tell how happy your employees are. Would that change how you make decisions? Would you adjust your operating procedures?

Today we are pleased to announce the Employee Happiness Reports.

“Optimizing Work Productivity with Happiness!” ​is the core ideal that drives PayrollHero. We’re always looking for ways to measure, track and help clients improve productivity, performance and happiness across their organizations.

We have begun a deep analysis of thousands and thousands of clock photos to analyze the sentiment of the photos. We can then correlate the happiness ratings across other metrics like commute distance, wage, location, plus much more.Optimizing Work Productivity with Happiness

Some clients have begun receiving their beta Employee Happiness Reports and we will continue to work with them to understand what data is useful, how it can be actioned and what else should be included.

Some of the questions we are working to answer are;

  • Are my happiest employees the highest paid?
  • Which of my retail locations are happiest?
  • Do my employees commute times effect their happiness?
  • Are my happiest locations my top revenue generators?

Already a PayrollHero client? Want to know the answers as they pertain you your business? Contact us and we’ll get you your first report free.

employee happiness matters

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10 Hidden Gems in the PayrollHero Product

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The PayrollHero app is a powerful product in which time, attendance, scheduling, leave management and payroll generation are the broad categories of its features. Within these features are some nifty tools that could really improve the efficiency of your business’s HR managers.
1. Thresholds
Imagine your employee clocks into work at 7:50am every morning. He officially starts his work at 8am. But the payroll software you use records him entering 10 minutes early. To prevent it from adding those extra ten minutes into his payroll, your manager logs into her account to correct the infraction every single day. Now imagine her doing that for all the 40 employees that work for her. It simply doesn’t make sense. PayrollHero has the perfect solution to this.
PayrollHero uses thresholds to automatically remove infractions. For example, a threshold 10 minutes before and 5 minutes after official clock in time ensures that clocking in within that 15 minute period automatically gets recorded from the 8:00am point. The manager wastes no time correcting irregularities for all her employees and the business owner can be sure of the fact that no errors were made correcting infractions.
2. Leave Management
Leave management is a new feature in the product! Your employee can now apply for a leave through the app. Leave is automatically accepted and deducted from the total leave available in the year. HR managers can reject a leave request and offer a reason. The leave management system in PayrollHero does away with emails and informal systems of recording leave. All leave requests and rejections are archived in case you need to refer to them at a later date.
3. Mass import – Multi insert
The mass import tool is a neat tool for companies that have hundreds of employee records that need to be imported into the PayrollHero product. We provide a template for you to enter all your employee information which can them be uploaded onto PayrollHero. It saves countless hours manually entering information onto the app.
 Screen Shot 2016-03-14 at 11.01.31 PM
4. Resolving attendance
Resolving attendance is one of the most powerful and flexible tools in the product. For example, if an employee comes into work out of their regular schedule, their manager may count the extra hours of work that the employee has put in. The manager can change a whole list of variables from clock in time to approved over-time hours.
Resolving attendance gives huge responsibility to the manager. This is counterbalanced by the fact that all changes are archived with a record of who made the changes and resolved attendance. As a business owner, you can check in to make sure that the records reflect the situation at hand.
5. Hipchat Integration
Hipchat is a team based chatting, media sharing service. It enables teams to communicate better. Especially if all employees do not work in the same work site. PayrollHero has a Hipchat integration. The Hipchat integration lets you see when employees are online and which work site they clocked into. You can even download the Hipchat app onto your iOS device.
6. Keyring

Oftentimes, managers hand over items to employees and hold them responsible for taking care of them. For example, if an employee is usually the first person to the work site, he is given the keys to the place and is responsible for opening the store. PayrollHero allows you to record what items are handed to the employee. Some of the more common items are:

  • Company email accounts
  • Key holder agreements
  • Locker usage access
  • Uniform
  • Company car keys
  • Software license
  • Mobile Phone

The idea of the Keyring function is to hold the manager and the employee accountable for important assets in the company. If the employee leaves, there is a checklist of items available on the employee’s profile that needs to be accounted for.

7. Geo-tracking

PayrollHero allows you to track the location of every clock-in. This means that when an employee clocks in through the app on their phone, you can ensure that the employee has clocked in at their work site. Even if the employee clocks in offline, the app stores the information till the device is connected to t he Internet. The app then uploads the information to the Cloud.

8. Portability of the App

Traditional clocking in devices involve installing infrastructure like a biometrics machine or a punch card system. PayrollHero does away with any infrastructure by having a mobile app. An employee may download the app on their smartphone (iOS / Android) and use it to clock in and out. Most business owners have an iPad at the work site for their employees to record attendance. However, many of our clients prefer not having an iPad and encouraging their employees to se the mobile app instead.

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