10 Hidden Gems in the PayrollHero Product

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The PayrollHero app is a powerful product in which time, attendance, scheduling, leave management and payroll generation are the broad categories of its features. Within these features are some nifty tools that could really improve the efficiency of your business’s HR managers.

1. Thresholds

Imagine your employee clocks into work at 7:50am every morning. He officially starts his work at 8am. But the payroll software you use records him entering 10 minutes early. To prevent it from adding those extra ten minutes into his payroll, your manager logs into her account to correct the infraction every single day. Now imagine her doing that for all the 40 employees that work for her. It simply doesn’t make sense. PayrollHero has the perfect solution to this.
PayrollHero uses thresholds to automatically remove infractions. For example, a threshold 10 minutes before and 5 minutes after official clock in time ensures that clocking in within that 15 minute period automatically gets recorded from the 8:00am point. The manager wastes no time correcting irregularities for all her employees and the business owner can be sure of the fact that no errors were made correcting infractions.

2. Leave Management

Leave management is a new feature in the product! Your employee can now apply for a leave through the app. Leave is automatically accepted and deducted from the total leave available in the year. HR managers can reject a leave request and offer a reason. The leave management system in PayrollHero does away with emails and informal systems of recording leave. All leave requests and rejections are archived in case you need to refer to them at a later date.

3. Mass import – Multi insert

The mass import tool is a neat tool for companies that have hundreds of employee records that need to be imported into the PayrollHero product. We provide a template for you to enter all your employee information which can them be uploaded onto PayrollHero. It saves countless hours manually entering information onto the app.
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4. Resolving attendance

Resolving attendance is one of the most powerful and flexible tools in the product. For example, if an employee comes into work out of their regular schedule, their manager may count the extra hours of work that the employee has put in. The manager can change a whole list of variables from clock in time to approved over-time hours.
Resolving attendance gives huge responsibility to the manager. This is counterbalanced by the fact that all changes are archived with a record of who made the changes and resolved attendance. As a business owner, you can check in to make sure that the records reflect the situation at hand.

5. Hipchat Integration

Hipchat is a team based chatting, media sharing service. It enables teams to communicate better. Especially if all employees do not work in the same work site. PayrollHero has a Hipchat integration. The Hipchat integration lets you see when employees are online and which work site they clocked into. You can even download the Hipchat app onto your iOS device.

6. Keyring

Oftentimes, managers hand over items to employees and hold them responsible for taking care of them. For example, if an employee is usually the first person to the work site, he is given the keys to the place and is responsible for opening the store. PayrollHero allows you to record what items are handed to the employee. Some of the more common items are:

  • Company email accounts
  • Key holder agreements
  • Locker usage access
  • Uniform
  • Company car keys
  • Software license
  • Mobile Phone

The idea of the Keyring function is to hold the manager and the employee accountable for important assets in the company. If the employee leaves, there is a checklist of items available on the employee’s profile that needs to be accounted for.

7. Geo-tracking

PayrollHero allows you to track the location of every clock-in. This means that when an employee clocks in through the app on their phone, you can ensure that the employee has clocked in at their work site. Even if the employee clocks in offline, the app stores the information till the device is connected to t he Internet. The app then uploads the information to the Cloud.

8. Portability of the App

Traditional clocking in devices involve installing infrastructure like a biometrics machine or a punch card system. PayrollHero does away with any infrastructure by having a mobile app. An employee may download the app on their smartphone (iOS / Android) and use it to clock in and out. Most business owners have an iPad at the work site for their employees to record attendance. However, many of our clients prefer not having an iPad and encouraging their employees to se the mobile app instead.

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Video: PayrollHero Leave Management in Action

We have been fielding questions from people wanting to see our new Leave Management app in action. Below is a quick video showcasing how the first version of it works. Let us know what you think and if you have any questions, feel free to reach out – sales@payrollhero.com

PayrollHero’s Leave Management is available for purchase on;

  • All Singapore PayrollHero accounts
  • All Philippine PayrollHero accounts
  • All International TAS accounts

Announcing Leave Management by PayrollHero

We’re excited to unveil the new Leave Management app for PayrollHero. We have been working on this added functionality for the last few months and are excited to launch it to the world.

Want to learn more about pricing, full feature set and how you can add it to your account? Contact us at sales@payrollhero.com for more details.

Apply for Leave

Within the Leave Management platform, employees can apply for days off by selecting the dates they want, the type of leave that it is (sick, vacation, etc) and the reason for the leave.

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Leave Balances

Managers can log in and see their subordinates leave types and how many leaves they have left. This is also where a manager can edit the number of leaves per employee.

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My Leave History

Employees can view their leave history quickly and easily by clicking on My Leave History. Within this page, employees can view their past leaves, if they were approved or declined and the type of leave.

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Reject Leave Requests

Managers can reject employee leave requests through the upcoming leave page. Within this page it shows leave requests with the pertinent details. Managers can reject the leave request and include a note as to why.

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Reach out to us at sales@payrollhero.com to learn more!

Or check out our websites here to know more about PayrollHero: Philippines, Singapore or Global.

Quickbooks Philippines

quickbooks philippines manilaWe have added a new tool to PayrollHero that enables companies in the Philippines to export a QuickBooks journal entry for easy use within your Quickbooks account. This is a formatted QuickBooks Journal Entry report for a specified period that can be imported into the QuickBooks accounting software.

The end result looks like this:

quickbooks philippines

Check out the complete details on how PayrollHero and Quickbooks can work together.

If you are interesting in learning more about PayrollHero’s Philippine product, visit us at PayrollHero.ph. One of our team would be pleased to speak one on one to learn more about your needs.

Do you use Xero? Let us know how we can help with your Xero integration.

What To Do After The 3rd Store Grand Opening

Image by decor8blog.com

Success in your business would mean it’s time to expand, but this feat does not come without it’s own set of challenges.

After interviewing 3 different owners for our Retail/ Restaurant Executive Series, I’ve learnt that they all faced similar challenges in management, as soon as they’ve reached their 3rd store opening.

Here are some of the problems and solutions used by our retail/ restaurant executives when managing multiple store locations.

Keep Calm

Managing multiple locations means using technology to cut down on travel expenses

Implementing a different management system is necessary when you have several stores to oversee. Although it is not impossible, but it takes a lot of effort for you to constantly schedule your travel time to supervise different stores at different locations. Travel costs will pile up even more if your stores are located at different countries.

Getting your hands on free, cheap or available SaaS (software-as-a-service) solutions will be save your company a chunk of money. While some businesses have their own custom- built software platforms as collaborative platforms, some of the more commonly-used tools are available online and widely used by small business owners. Some of the best cost saving productivity tools are available online- free or at low monthly costs like Google Documents, Skype, PipelineDeals.com.

As mentioned by our retail executive Andrew Masigan, owner of The Advent Manila Hospitality Group in the Philippines, he advice that “the trick is to put the important systems in place… the efficiency your company’s chain-of-command largely determines
how well your stores operate”.

Managing multiple locations means having putting a system in place

You must have systems in place to be able to standardize the quality of your communications, products and results,” says Bert Martinez, founder of Bert Martinez Communications. Ensuring a strong internal system of operations would mean that you can save costs on training and reduce time required for supervision. Each employee will have a clear understanding of their responsibilities and boundaries.

In our interview with Adrien Desbaillets, President at SaladStop, he says that “a strong infrastructure is required to support the operation. Overheads start to escalate and a strong focus on SOPs, training, technology is required.” The point here is then to make each employee’s responsibility crystal clear through an organised structure and combine that with a system that measures each person. That way, everyone is accountable for delivering their work regardless of which location they are based at.

Managing multiple locations means shifting from micro management to systematized macro management

Before, Eileen Grey– owner of The Picture Company in the Philippines, didn’t need to think about an entire infrastructure when she opened her first store. She recalls it being just “very personal and mom and pop” until her 3rd store opening. Now she has to consider personnel training, back office space, production, logistics and others.

Having systems and technology in place is good for the business, but it wouldn’t help much if there is no focus on communication. Establishing good communication practices within the whole business is key to collaborate with offices at different locations, co-workers and clients.

Good tips to foster good communication between offices at different locations can include using webcams during weekly team meetings or webinars so team members can see each other, establish a daily reporting system online and use a centralized task management software like Asana, Trello and others.

(Read on how PayrollHero stays in sync with our other offices across the globe)


PayrollHero can help you efficiently manage your multiple business locations and cut down on costs. Talk to us about our business or meet us at our next Meetup!

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Giving credit to the ‘little guy’ in your company

The PayrollHero Way
Giving credit where credit is due is an important task for managers to keep the morale of their employees up. Employees like to be noticed and praised for a job well done.

Why are managers not giving enough praise? Besides the fact that you are busy running around, taking care of daily operations; making sure everything is running as it should, finding out which employee did well for the last 4 weeks will take more effort. Most of the time, this task is not on the top of the priority list and so easily overlooked.

PayrollHero can help you look good to your employees!

Surely there are times where you wish you would have remembered to at least say ‘Good Job’ to Bob the cashier for working 8 hours and being the most helpful. Human errors like this can be avoided by using a simple app, where you can monitor your employees day to day work and track how they are performing accurately.

By using the employee feedback app, Daily Pulse, employees are able to ‘like’ their colleagues that was the most helpful at the end of the shift. Another plus, your customer can give their feedback using the Customer Feedback app too- by voting for the employee that was the most helpful to them.

You, the manager, will receive the data in real time via Xray Insights app. The app will show a clearer view of each employee performance and tracks the employee who is getting the most ‘likes’ on that particular shift. Information is readily available for you at a touch of a button. This makes your job so much easier! It also eliminate subjectivity in your decision as it is based on figures- not hearsay.

Work Place Transparency

At PayrollHero, we want to break the conventional workplace hierarchy by making information more transparent within the company. Using mobile or web apps, all managers can readily access whatever information required anytime, anywhere. We recognize that being on the ball is important when running a business- so time should not be wasted on you waiting for information from other managers.

The Data Might Even Surprise You! 

You may be glad to find out that the employee that is actually doing great is the person you least expect. It could very well be the person who is clearing the dishes- that is the most helpful employee among the rest and the most ‘likeable’ to your customers.

The app works by making sure every employee is acknowledged, from the chef to the janitor. You can be the best manager who knows exactly the deserving employees to give credit to at the end of the day.

Read our post on Scheduling Best Practices for Managers.


Want to learn how to be a better manager?

Join our next Meetup on 10th Jun 2015 @ 4pm in Singapore.

We will be focusing on tips and tools you can use to better optimize HR and payroll processes, while cutting costs on time and creating a happier work culture.

To register >>> Capture

 

 

 

5 Sure Wins When You Come To PayrollHero Meetups

This meetup is all about HR and payroll management in the cloud for businesses of any size. Today, more companies are getting smarter and are transforming the way they manage their time, attendance, scheduling, payroll and HRIS to a systematized cloud based solution. To make sure your company does not fall behind on this trend, you need to discover why choosing a better management system helps increase your bottomline.

During the meetup, we will be focusing on tips and tools you can use to better optimize HR and payroll processes, while cutting costs on time and creating a happier work culture.

Let’s solve those problems! We want to share our expertise together with you at our next PayrollHero Meetup!

We will have Steve Jagger, co-founder of PayrollHero!

Steve Jagger, PayrollHero

Hello there!

Sure Wins! 

  1. Know the tools that can increase productivity in your business by eliminating buddy punching and ghost employees.
  2. Gain new tactics to effectively improve scheduling, time and attendance, HR and payroll management for your employees.
  3. Business Intelligence tools to use for your business to make informed decisions on human resource.
  4. Get to learn about new tools that can help you gain insights and better understand your customer segment.
  5. Our event is free of charge with FREE wine and snacks!

10th June, 2015, 4pm- 5.30pm
Ocean Financial Centre

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Current Analytics Available via PayrollHero

Editors Note: This is another post by Kieran Peppiatt, Head of Client Success at PayrollHero.  Due to the overwhelming interest in our new Xray Insight pages he put together this post that explains the business intelligence that you can glean from PayrollHero.

With the launch of our new Xray Insights app we get a lot of customers asking us about what analytics we currently have on offer so I thought I share what is currently available. That said, we’d love to hear what you want to know about your employees.  We are constantly looking at ways to improve this area of PayrollHero and would welcome your thoughts and suggestions in the comments below.

Attendance Analytics

My Attendance

Here individual employees can see their own attendance for the current month. They can also view their overall ranking in the company and their correlation on specific dates against the company averages.

time and attendance analytics

Company Attendance Leaderboard

On this page you can see your employees overall ranking within the company. This is done by early, lates and absences.

You can also see a leaderboard of the employees with perfect attendance.

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Summaries

Here you can see how things like the weather and commute distance affect your company’s attendance. Do more people come in late when it’s cloudy, or do people call in sick when it’s raining? Here you can see if weather has any correlation with your employee’s attendance

You can also see how the commute distance of your employees affects their punctuality.

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Xray Insights

Xray insights is available for iOS devices. It is designed for company leaders who need a quick snapshot or insight into how their company is performing. The app is currently in beta and the reason for this is because we are looking for feedback from our clients on what snapshots they would like to view. If you’re management, leader or company owner please tell us the sort of information you would like to be able to view from your company in the comments below.

Overview

We speak to a lot of HR people and business owners and one thing they want to know is what their average employee looks like. With the overview page of Xray insights you can see that in an instant. It tells you what percentage of your company is male/female, the average gender, age and tenure of your employees.
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Staffing Levels

Ever wondered who is working at your worksites right now?  Sometimes it’s good to know where your people are. Being able to get quick insight to if one of your branches is under or overstaffed is invaluable. With the staffing levels page on Xray Insights you can do exactly that.
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Attendance Analytics

Just like the attendance feed in the app you can get the same information straight from your phone. We really appreciate that running a business can lead to a hectic lifestyle and your not always in front of a computer. We wanted to make sure that you can access the information that is important to you where ever you are.
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iPad Only

Customer Feedback

Ever wanted to know which of your employees were doing a great job? Customer feedback lets your customers give a thumbs up any employee who wows them. You can then view the leaderboards to see who your customers love or who you might need help get ridiculously customer focussed!  The rankings for this are viewable via the Xray Insights app.

Daily Pulse

Ever wanted to get real feedback from your employees that isn’t biased or based any single employees opinion. Daily Pulse allows you to take measurements from your “crowd” of employees. Currently you can find out which employees are rated well by their peers. We will be introducing the ability to ask your own custom questions shortly.

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For more information please contact us at support at payrollhero.com

 

Philippine Payroll Software: Update to Attendance Review

philippine payroll software

We have made some changes to the attendance review page so that it shows exactly what is happening with a certain employees attendance. Has it been resolved? Were they absent? What time did they clock in and out? Now it all shows up neatly in a single screen for you to review. (see above)

Also, we added that same level of detail to the employee side. Now employees can log into their personal PayrollHero accounts and see what happened with their clock in and out, if infractions have been resolved, holidays, etc. (see below)

attendace philippine payroll software

If you have any questions feel free to contact us by responding to this post in the comments or emailing support at payrollhero.com.