Big news! We have completed and are in the process of rolling out the new and improved Photo Verification Report Generator. It is located within the Flag Wall of your account under the Verification tab.
This new on demand tool lets you dig into a certain employees clock in and out records for a certain pay period. You can see the following information;
Verification – A match denoted by a ✔ or mismatch denoted by an X
Confidence Rating – This is a scale of 0 to 100% of how confident we are that this photo is a match to the employees profile photo.
Date and Time of the clocking
Type – The type of clocking event – (ie. a clock in or clock out)
Application used to make the clocking event. (ie. iOS, Android, etc)
Location – GPS location of the clocking if provided by the device is shown via a Google maps link.
Confidence
The confidence rating is used to determine if the photo is a match or not.
Tips
The profile photo and clocking images need to show both eyes and chin to make the best match.
If either photo is two small to analyze the report will display an appropriate error message.
If you’re reading this, you’re probably aware that we are a time, attendance, and payroll solution that meets your company’s needs. That’s true.
But let’s move away from that for a while and let’s look deeper into what PayrollHero truly is.
You see, PayrollHero is a cool app that lets you clock in to work with a selfie, and generate payroll with just a few clicks. That’s one of our biggest selling points, and one of the biggest reasons why our clients love us.
But that’s not why our product is genuinely enjoyed by some of the best companies in the Philippines and Singapore.
The real reason why our product is valuable to your business is because we save you time.
Time Management Redefined
Beyond the #selfie clock ins, facial recognition, leave management feature, and many more, what PayrollHero wants more than anything is to give you back the time you lose from outdated time, attendance, and payroll methods.
One of our clients, The Coffee Bean and Tea Leaf Philippines, shared their experience on how PayrollHero makes their payroll processes faster and more efficient.
Here’s a snippet from CBTL’s CEO Walden Chu:
“We wanted a payroll solution that was cloud based and built for the Philippine business environment, PayrollHero was exactly what we were looking for and took our payroll processing time for 700 employees from 16 days to 5 minutes” – Walden Chu, CEO, The Coffee Bean & Tea Leaf Philippines
That’s 144 working hours (or more, due to OT) brought down to just 5 minutes. I don’t know about you, but that’s A LOT of time saved.
And that’s not all… The time that our ridiculously efficient product saves results into a world of other benefits for businesses.
Time Saved Results to Happier Employees
Because time, attendance, and payroll becomes easier to do, employees who act as primary stewards of these processes are taken a huge load off of their shoulders.
It’s not a secret that HR staff, payroll administrators, and accounting / finance employees are the ones that are most affected by the hassles of traditional payroll processes.
With PayrollHero, these employees can relax and focus on other important aspects of their work such as recruiting and employee engagement (for HR), and internal audit / accounting for those in Finance.
The system was not made to replace these employees, but rather, to help them become more efficient and less stressed with the rigours of traditional payroll. A more streamlined, easy, and hassle-free payroll solution can make these employees less stressed and happier at work.
Happy Employees are Good for Business
It has long been proven that happy employees are the best brand ambassadors you can ever have.
The happier your employees are, the more energized and motivated they are to work; and those little things eventually add up. Your customers will notice how happy and engaged your employees are, and this in return, causes them to love your brand even more.
Word of mouth referral goes a long way in growing your business. So the happier your employees are, the more customers you will attract. It’s a domino effect that you can take advantage of.
Beyond Business
Of course, making employees happy isn’t just done to boost your profits. As an employer, it’s important to always put a premium to your employees’ happiness.
With PayrollHero’s selfie clock in, we are able to help your employees start the work day with a smile.
Not only do employees start the work day with a smile, they also clock out happily as they get ready to come home to their loved ones.
The overall mood of employees skyrocket, and because of this, their personal lives improve as well.
Right Person. Right Place. Right Time.
Not only does PayrollHero save you time; we also save you money.
Biometrics and time cards for time and attendance can be tricky. For one, it can easily be gamed by dishonest employees. There’s the case of buddy punching and ghost employees that is pretty much prevalent in the Philippines.
Take a look at how much money you can lose just because of buddy punching:
Even if you only have 1 buddy punching employee (which is very unlikely), you’ll be losing P4,000 a year! Now, in most cases, for companies with a very unreliable time and attendance process, buddy punching is more common.
If you had 500 employees, and 10 of them are regular buddy punchers, you could lose as much as P40,000 a year.
With PayrollHero, you are LITERALLY free from buddy punchers because our system makes sure that the right person clocks in at the right place, at the right time.
If you’ve made it this far down, then I can only assume that you are considering PayrollHero for your business. Whether you are running a restaurant in the Philippines, or a retail store in Singapore; or even any business in Asia, there’s just so much PayrollHero can offer for you.
Handling time, attendance, and payroll for your business will never be the same once you go for PayrollHero.
It’s time to make a positive change for your business. Let us help you save money, and most importantly, save precious time for you and your employees.
If this is something that you’re interested in, we’d love to chat with you. You can contact us at sales@payrollhero.com or visit any of our websites: Philippines, Singapore, Global, to learn more.
Today marks two weeks of my internship at PayrollHero. To celebrate my two-week-erversary, I went out to do a little survey. The aim was to understand what systems businesses have set up to manage scheduling, measure attendance and calculate payrolls.
The Costa Coffee crew.
I surveyed 10 cafés in the Central Business District in Singapore to find out how they schedule workers in their outlets. Some of the outlets I visited were Cedele, Starbucks, Joe & Dough and Costa Coffee. They all had similar systems set up to schedule workers, with a few interesting anomalies:
With the exception of one cafe, everyone uses the punch card system or a regular excel sheet for workers to clock in and clock out. The exception in question has software set up to monitor attendance.
Scheduling is done on a weekly basis. The worst case scenario is when a worker notifies the admin that he or she can’t show up just a few hours before the shift begins.
Usually, the outlet manager calls another outlet to find a substitute. In the case of one cafe, Whatsapp groups are used to coordinate and find substitutes. Most outlet managers believe that the best way to reach someone is to call them. Texting or emailing is not a common communication channel.
The HR admin in every outlet takes around 2 to 3 days to calculate payrolls.
With that simple survey, it was evident that cafés in Singapore use conventional ways to schedule shifts. While workers rarely drop shifts, outlet managers need to be on standby to call nearby outlets for substitutes immediately.
Using Data Analytics to Improve Productivity
When the weather is bad, or there is an MRT breakdown, the situation is worse because all outlets in the same region are affected equally. While an outlet manager is calling multiple outlets for substitutes, customers are walking in and waiting for service before walking out, disappointed and unhappy. That directly affects the bottom line. Managers should be able to access an online database and use data analytics to see which outlet is on top of things in real time in order to call that outlet directly and ask for a substitute.
The top priority for every outlet manager is to make sure the day runs smoothly. It becomes much harder when the manager is not equipped with the right data to plan ahead of time. In a country like Singapore that has high internet penetration rates and high cell phone penetration rates, installing an application that stores this data in the cloud is easy and inevitable. If managers had access to this data, it would also be a way to motivate workers to be regular in order to move higher up in the rankings among outlets.
Calculating Payrolls
The systems put in place for measuring hours worked per employee in order to calculate payrolls should also be revamped. It should not take a manager 2 or 3 days to calculate payrolls when she has a million other things to look after. What’s more, the hassle of buddy punching, human errors and shifts in multiple locations add to complications for the manager. More errors equal higher costs. Higher costs equal lower profits. The bottom line is affected by inefficiencies that can be wiped out by a one-time change in the basic infrastructure.
Finally, the idea behind having an app that does all of the above is predicated on increasing productivity: be it that of your rank and file workers or your manager. Higher productivity leads to a better workplace environment and happier people, which further leads to higher productivity. That is a virtuous cycle, if ever I saw one. In effect: optimizing work productivity with happiness.
If you have ever worked in human resources and admin, you would know what a pain payroll management can be!
Inflated time sheets, overtime and time-off.
How do you calculate the 43 odd minutes an employee has been showing up for work late for the past 2 weeks? Or the minutes they left work too early? How do you add up the tax on commissions earned for the past week? These are just the beginning of your troubles.
What about tracking down which employees have had their teammate clock in for them? And the hassle of going after those who do not submit their time sheets at all!
No More Timesheets!
The days where you would spend hours racking your brain computing payroll into an outdated software or excel spreadsheets are gone. This is where PayrollHero saves the day!
PayrollHero is a cloud-based HR and payroll management software that tracks time, attendance and scheduling for businesses of any size. #payrollhero_sg
And you would be so grateful: employees are happy to clock in and out of work in seconds. The Selfie TeamClock uses the employee’s face as the biometric for clocking in and out. Say goodbye to misaligned timestamps and impossible-to-read handwriting.
The system ensures that employees are really at their workstation or desks on time as the software computes, tracks and reports to optimise payroll management. Just enter all the information you need, like: employee records, roster schedule, hourly rate, per diems, benefits, CPF and other tax calculations. PayrollHero will assist you with set up from start to finish.
To clock in and out at work, employees just need to take a picture of themselves at their workstation. They can use this on their laptop or desktop, iOS and Android devices.
PayrollHero system will match the photo to the employee records and track their time against the correct schedule and GPS location, to make sure that the person is at the right place and the right time.
Sure, you’re thinking that any thumbprint and other biometric systems can achieve the same results. But that requires additional employee information and thumb/ palm scanners. Here, all you need is a camera.
Share the Load!
Each employee is responsible for their own hours, and the app is designed to inform them if they are late, early, undertime or over. They can view their schedule and record using the WebApp or #MyClock app on iOS.
All the information is stored in the cloud and updated in real time, anywhere. So, the manager getting to an offsite meeting can still check-in to see what’s happening at the office at any time on the phone.
When it’s time to run the payroll, the system computes everything down to the last minute. All the payroll administrator needs to do is review and approve the payroll.
Runs On Any Device
PayrollHero does not require you to purchase any new hardware or expensive licenses. The system works great on your existing hardware: desktop, laptop, iOS and Android devices.
PayrollHero for Singapore Businesses
The PayrollHero Team has made the app awesome for Singapore businesses. The app is now localised and updated to fit Singapore payroll requirements including: Inland Revenue Authority of Singapore (IRAS) taxes on employee remuneration, CPF employer contributions and deductions, bonuses, contributions to community funds (MDMF, SINDA, CDAC), Foreign Worker Levy and others.
We Are Doing It Right!
We are excited to launch our amazing product in Singapore. Having enjoyed success in the Philippines, the market here poses as a friendly challenge.
“ We are much more than just payroll. We are what we like to call ‘ridiculously client focused,’ and that means working to ensure HR and payroll professionals have the tools they need to do their jobs better […] Our focus is on the much bigger picture of helping clients utilize our platform to run their businesses better.” -Steve Jagger, Co-Founder PayrollHero.com
Happy clients in Singapore!
We are off to a great start with a few big brand names already using PayrollHero.
The American Payroll Association estimates that 1.5% – 10% of gross payroll is from time theft. That can be a huge number depending on the size of your business. Image you are using punch cards for your staff and you have a monthly payroll of P2,000,000. That means you could be losing anywhere from “P30,000 – P200,000”.
Let us show you how to make buddy punching and time theft stop. Join me this Thursday April 3 for our Webinar about time attendance, worksites and managing schedules. I will show how our platform can ensure nobody is costing you more money than you should be paying. This free webinar only requires you to sign up to save your seat and a secure internet connection for skype to work well.
When: April 3rd 2014 @ 1pm Philippine Time
Where: Skype
Join Brandon for the next Time, Attendance and Scheduling webinar. This free webinar is designed to showcase how PayrollHero works, how you can use it within your business and answer any questions that you have.
When: March 28th 2014 @ 11:00 Philippine Time
Where: Skype
Companies all over the world want (read: need) to keep track of employees time. From being aware of their start time / end time, to knowing how late or early they are from their scheduled time, knowing the time and attendance of employees is important. There are many ways companies try and achieve this;
1. Traditional Punch Clock
2. Manual Hand Written Journal
3. Excel / Google Doc for Attendance
4. Bio-metrics (finger scanner)
5. Honor System
Each have their drawbacks and 4 out of 5 enable massive fraud. Time theft is a big problem in companies and adds up quickly. Imagine an employee who is 5 minutes late for work and leaves 4 minutes early. 9 minutes a day, times 5 days, times 52 weeks is 39 hours a year in paid but unworked time. Almost a full week! Now imagine you have multiple employees doing this. How much time theft is your company allowing?
Check out PayrollHero’s Time, Attendance, Scheduling and Analytics platform – we eliminate buddy punching, ghost employees and make it fun for employees to clock in and out for work.
This Wednesday February 19th at 4pm PST or Thursday February 20th at 8am if you are in the Philippines, I will provide a webinar that is focused on our time, attendance and scheduling application of PayrollHero.
Who should attend?
This is intended for business owners and HR managers in restaurants, BPO businesses, hotels, retail and any other business that is reliant on hourly paid employees.
What is PayrollHero?
PayrollHero was designed to help prevent time theft in your business that costs businesses in the United States billions of dollars every year. Around 74% of organizations worldwide suffer from buddy punching and we want to help you eliminate that in your business (Nucleus research, global provider of IT advisory and research services.) I will get to show you first hand how the platform works and how it can help your company manage your staff!
What do I need to attend?
All you need to attend is a Skype account and a microphone if you wish to ask questions which are always welcome.
Sign up for this webinar on our site and I will contact you by email to receive your Skype account and add you to the conversation.
ted on increasing productivity: be it that of your rank and file workers or your manager. Higher productivity leads to a better workplace environment and happier people, which further leads to higher productivity. That is a virtuous cycle, if ever I saw one. In effect: optimizing work productivity with happiness.
