We have refreshed our website with a new look, more information about our time, attendance, scheduling and analytics product, a separate section for Philippine payroll and pricing information.
Check it out and let us know what you think in the comments below.
One of our core values at PayrollHero is incremental improvement (Kaizen) and part of that means constantly learning new things. I asked some of our team what they are reading at this moment, here is what they said:
Stephen Jagger – Predictable Revenue by Aaron Ross
Brandon Strong – Ultimate Guide to Google Adwords” by Perry Marshall and Bryan Todd
Tin Sanchez – Delirium by Lauren Oliver
Dane Natoli – The Power of One by Bryce Courtenay
Mylene Seyeux – The Devil Wears Prada’ by Lauren Weisberger (french version)
Bram Whillock – Desert Solitaire by Edward Abbey
What are you reading?
Square is talking about rethinking the receipt, Pete Smart wants to rethink the airline boarding pass – here at PayrollHero we have been working to rethink the punch clock.
Traditional punch clocks are bulky, easily manipulated, offline, paper based and enable time theft. We have met with countless business owners who have complained about the issues with their punch clocks and the desire for a new way to handle employee time and attendance.
We sat down a couple years ago and rethought the punch clock and how it should work. Of course we wanted something cloud based, that eliminated fraud and time theft and was easy to use. The biggest challenge we wanted to tackle was how employees perceived the device. Employees hate the punch clock. They don’t enjoy the process of clocking in and out for work. We understand the importance or accurate time and attendance but wanted to rethink how we could collect this information while making it an enjoyable process for employees.
Introducing the TeamClock (iOS) and MyTimeClock. We began with photos, and built a platform that lets employees clock in and out for work by taking a picture of themselves. We added IP address support as well as GPS location so that we can ensure that the right employee is in the right place at the right time.
The big benefit – employees love it!
We added props to the clock in screen, random background images, social sharing functionality and there is more coming. Check out PayrollHero.com for more details about how our time, attendance, scheduling and analytics platform works.
You can see PayrollHero’s TeamClock Web in action here at Krispy Kreme:
According to the Urban Dictionary, buddy punching is “when a person at work clocks in (“punches in”) their friend when their friend is late to work.”
It is a common occurrence in many companies, organizations and even governments who use traditional punch clocks, passwords or pen and paper to track their employees time and attendance. An employee contacts another employee asking them to clock in for them as they are running behind.
While not a small cost to your business, buddy punching really ads up. Imagine an employee is 9 minutes late every day but has a colleague clock them in. 9 minutes a day, times 5 days a week times 52 weeks a year equals 2340 minutes which is 39 hours. Those 9 minutes a day add up to almost a full week off over a 1 year period. Now imagine you have this happening with 20, 50 or 500 employees. Those costs really add up.
How can you eliminate buddy punching?
PayrollHero’s selfie TeamClock uses your employees face as the metric for clocking in and out, eliminating buddy punching. Plus, PayrollHero can be locked down to specific IP addresses and is location aware on iOS devices adding another level of security.
Our friends at New Leaf Ventures have another fantastic event coming up at The Coffee Bean and Tea Leaf 26th Street Bistro in the NetLima building. One January 25th 2014, come learn about “The Winning Entrepreneur – 5 Lessons that Will Bring You Success”. It is a free event, but you must register to attend.
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Be sure to Like us on Facebook/PayrollHero
Time and attendance fraud is a costly and often hidden aspect of almost every business. Over the years we have seen and heard about many ways employees have been abusing the system to squeeze out extra time. Image an employee that shows up 5 minutes late every day and leaves 4 minutes early. Those 9 minutes add up to 40 hours over a 1 year period. That is an extra paid week for unworked time. Here are 5 ways that employees could be scamming your time and attendance system;
1. Buddy Punching – if your company uses passwords, punch cards or the like for employee clock in/out then chances are you have some employees who clock in and or out for each other.
2. Inflated Hours – if you have a manager using a paper based (or excel) time and attendance solution chances are you have inflated hours in there. If an employee walks in a few minutes late, in many cases the manager will mark the employee as on time. It is a hard place for a manager to be, while they want hard working employees, they also want to be seen as “friendly” so their tracking might not be as accurate as an automated system is.
3. Ghost Employees – not specifically a time and attendance problem, but larger companies, government organizations, etc can have ghost employees within their organization. This can happen when an employee in the payroll department adds a family member, friend, etc to the payroll but that person does not actually work for the company.
4. Favouritism – when managers pick and choose who gets overtime or have the power to override attendance records there can be some leakage.
5. Inaccurate Data Entry – when an employee is tasked with coping over time and attendance data from time cards or time sheets simple human errors can find their way into attendance or worse, an unscrupulous employee could adjust the numbers on purpose.
These are just five examples of time and attendance fraud that goes on within companies. Have you heard of other examples?
If you want to learn more about how PayrollHero eliminates these issues, reach out to us for a one on one call with one of our sales engineers.
We have been pumping out some videos lately to showcase the PayrollHero platform as well as some of our clients. Here are a few of our newest videos;
We held this years Christmas dinner for the Whistler team last night and it was a great event. PayrollHero along with our officemates from RideBooker.com shared a meal, drinks, the famous Filipino Balut and some fun games. Here are a few pictures from the night;
(Stephen Jagger and Michael Stephenson)
Balut
(Ron from PayrollHero showing us how to take down a Balut egg)
Cloud Computing in Southeast Asia…
