Mary Grace Cafes Choose PayrollHero

cafe-mary-payrollheroExciting times over at PayrollHero. Mary Grace Cafes have chosen PayrollHero for their time, attendance, scheduling, HRIS, payroll and business intelligence needs as well as becoming a PayrollHero Lab location. Welcome Mary Grace!!

“At Mary Grace, we believe in keeping our employees happy as they keep our customers happy. With over 600 employees and growing, we were in need of a tool to provide better transparency, accuracy and convenience to cut out manual processes from our HR processes so that employees can focus on giving excellent customer service. PayrollHero looks to be exactly what we were looking for and more! Apart from automating tedious timekeeping, attendance, scheduling, and payroll tasks, PayrollHero has employee engagement tools to strengthen our company culture. We look forward to the potential and promise of their platform
Adrian Dimacali, HR Director, Mary Grace Foods, Inc. 

PayrollHero’s New Customer Feedback Tool (Beta)

Collect customer feedback in real time and get the results in the palm of your hand. Screen Shot 2014-09-21 at 12.50.15 PMWe are launching the newest tool to the TeamClock, Customer Feedback. Now within your TeamClock iOS your employees can not only clock in and out for work, view their schedules and give feedback to management via the Daily Pulse but customers can get involved too.

Introducing Customer Feedback within the kiosk mode of PayrollHero’s TeamClock. We have launched the beta version of the Customer Feedback tool within Krispy Kreme, a PayrollHero Lab and will continue to roll out the product across their stores in the Philippines.

Customer Feedback lets your customers quickly and easily “like” a specific employee or the whole team right through the TeamClock iOS app. And in turn, those “likes” show up in the Xray Insights app in real time.  It’s time to rethink your punch clock!

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Want to see it in action? I shot a quick video that shows the Customer Feedback tool in action and how the data shows up in real time within the Xray Insights app.

Below is what the kiosk homepage looks like within Customer Feedback. It can be designed for any retail or restaurant brand.

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Did you notice the “Apply For A Job” button? More details on that soon…

Imagine A 1400 PHP Smartphone For The Philippines


Imagine a P1400 ($35USD) smartphone in the Philippines. Wouldn’t that be great? Well Mozilla is trying to make that happen. With their successful launch of a $33USD smartphone in India, Mozilla is looking at the Philippines to see if there is a market fit for their super low cost smartphone.

“At Mozilla, we’re a global community of technologists, thinkers and builders working together to keep the Internet alive and accessible, so people worldwide can be informed contributors and creators of the Web. We believe this act of human collaboration across an open platform is essential to individual growth and our collective future.”

I had the opportunity to have dinner last night with Gen Kanai, the Director of Asia Community Engagement for Mozilla and 500Startups Mentor to learn more about the phone and play with a developer version. It will be great to see them make this phone a reality in the Philippines.

Would you buy a 1400 PHP smartphone? Learn more

Google’s answer to the low cost smartphone is the Android One, which is cheaper than most smartphones listed at about $100USD.

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Taking Adventure Engineering To The Next Level

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Ian Keen and Melinda MacNamara

At PayrollHero we hire what we call #AdventureEngineers (video) and our team takes that to the next level. From taking avalanche courses to setting up an office in Whistler to touring around Southeast Asia we are all in when it comes to adventure.

What is an Adventure Engineer? Noun: An unusual and exciting, experience or activity built around a flexible work schedule.  

As part of our commitment to being ridiculously client focused we are bringing our Whistler team into Southeast Asia for a few weeks of learning, client meetings, ideation sessions and adventure. What is interesting is that one of our colleagues on the iOS team, Ian Keen’s girlfriend is joining him for the trip. It seems that Adventure Engineers hang out with like minded adventurers. Ian’s girlfriend Mindy is coming to Manila and is set to make the best use of her time. She has reached out to a few orphanages and is going to visit the kids, bring them toys, coloring books and the like. She has setup a GoFundMe page to raise $300 with all proceeds going to Manila kids in need.  Check out her page if you want to support her in her adventure.

Hey Guys, I’ll be in Manila for a month and while I am there I am going to volunteer in an orphanage and do some work with street kids. 

I will be buying some colouring books and crayons, basic food and clothing. Any additional funds will also go towards buying things like this. 

I’ll be posting lots of photos of the places I go and the things I buy. 

Help me to directly help the kids in Manila – every cent raised will go straight to the kids. 

Thanks Mindy



PS. We are hiring more adventures, from client services, to iOS, Android and Ruby engineers, get in touch with us if you have the chops to be an #AdventureEngineer.

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Daily Time Records in the Palm of Your Hand

IMG_9401Are you looking to get more business intelligence in the palm of your hand? Check out PayrollHero’s Xray Insights (itunes) as it gives you exactly that. You can see your companies daily time records (DTR) in real time in our iOS app. You can quickly and easily see who has clocked in, where they clocked in, who is on break and if any clock in or out photos have been flagged. It is a quick and easy way to keep an eye on your business.

Within the Flag Wall tab of the Xray Insights you can see;

  • Employee Clock In/Out
  • Clock In/Out Status (ie. early, late)
  • Clock In/Out Location (ie. Rockwell Store)
  • Break In/Out
  • Mismatched Clock Photos

All in real time. Download the app today!


Are You Ridiculously Client Focused? (HIRING)

00H0H_jpq1cObRYfe_600x450PayrollHero is looking for ridiculously client focussed leaders to build out the Manila Branch of Customer Support.

With branches in Singapore, Manila and Whistler you will be an integral part of an international startup focussed on disrupting the Time, Attendance, Scheduling, Payroll and Business Intelligence space throughout the billion+ workforce of South Asia!

The majority of the PayrollHero cloud software platform is being hand crafted in Canada by an international team of engineers hailing from France, Australia, India, USA, Canada, Vietnam, Scotland and of course there are few Filipinos for good measure. However, our Client Success team are based here in Manila to be closer to our customers.

Swagger in your application if you:

  • Are comfortable with helping businesses succeed
  • Have an understanding or willingness to learn about payroll
  • 1-2 years of experience in customer facing roles.
  • Live in the stretch
  • Have basic typing skills, knowledge of G-Mail, Google Docs, Google Chrome and familiarity with the internet.
  • Excellent English, both verbal and written.

At PayrollHero you must love figuring out how to make people smile! You will wield a variety of online tools (Groove, Gmail, & Nimble) to engage our clients from around the world.

Come help us make a dent in this huge space – every business around the world reels from the pain of payroll every two weeks!

Your compensation starts at ₱20,000/month. After that it is based entirely on your merit. We are looking for leaders to grow this division; this is your opportunity to cultivate happiness and work towards being a partner.

Oh… almost forgot. We’d like to test you before we begin the application process.

Please complete the following task so that we can get an idea of how you will service with our clients…

You are working for a website that helps clients store and manage their client’s contact info. You get the following email from an angry client. The rest of the team is already off for the night and you can’t reach anyone. Please reply to this email you get from an angry client right away:

I tried to log in again today and the log-in still doesn’t work. Nobody is answering your supposedly 24/7 support line and I am getting incredibly frustrated. I stored all of my employee’s phone numbers on your annoying website and now that I can’t access it, I can’t get in touch with my own employees! This is ridiculous and is killing my business. Do you realize how poor your service is? I have been calling for 3 days and still can’t get anyone to fix this for me.
Please get me out of this site but give me back my client’s contact info first!

Please include your reply to Tim in your application to us by email support at Be sure to write a cover letter that is specific to us, we are not down with form letters or random generalized resumes. 

PayrollHero TeamClock Chrome

Replace your old punch clock with a tool your employees will love!

The PayrollHero TeamClock Chrome App is designed to help managers, employees and business owners maintain control and efficiency in their business. Keep track of schedules in real time and know which worksite or branch employees are supposed to be working at any given moment. With the offline capabilities, ensure that all data is being kept safe and accurate even if internet is lost. Provide your decision makers with tools that engage employees and provide more accountability within your team. Learn more about our services at

New Security Feature: 2 Factor Authentication

We recently added another layer of authentication that enables users to use time-based one-time password when authenticating/logging in. This password will be different every time you log in and would only be something that you and only you possess.

This added level of security is free for all users and available on all accounts now. What is 2 Factor Authentication? Here is what Wikipedia has to say:

“Time-based One-time Password Algorithm (TOTP) is an algorithm that computes a one-time password from a shared secret key and the current time. It has been adopted as Internet Engineering Task Force standard RFC 6238,[1] is the cornerstone of Initiative For Open Authentication (OATH) and is used in a number of two factor authentication systems.

TOTP is an example of a hash-based message authentication code (HMAC). It combines a secret key with the current timestamp using a cryptographic hash function to generate a one-time password. The timestamp typically increases in 30-second intervals, so passwords generated close together in time from the same secret key will be equal.

In a typical two-factor authentication application, user authentication proceeds as follows: a user will enter username and password into a website or other server, generate a one-time password for the server using TOTP running locally on a smartphone or other device, and type that password into the server as well. The server will then also run TOTP to verify the entered one-time password. For this to work, the clocks of the user’s device and the server need to be roughly synchronized (the server will typically accept one-time passwords generated from timestamps that differ by ±1 from the client’s timestamp). A single secret key, to be used for all subsequent authentication sessions, must have been shared between the server and the user’s device over a secure channel ahead of time. If some more steps are carried out, the user can also authenticate the server using TOTP.” *Wikipedia

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More details here in our release notes and watch for the knowledge base article for a more detailed how to article.